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Precision Software Appli…tions Silver Collection 4
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Precision Software Applications Silver Collection Volume 4 (1993).iso
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MANUAL.TXT
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1992-12-10
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HomeData
Table of Contents
Introduction 1
HomeData Requirement 2
Installing HomeData 2
Starting HomeData for the First Time 3
Menus 4
HELP 5
Adding Data 5
Inventory Module 5
Health Module 6
Address Book Module 7
Vehicle Maintenance Module 8
Investment Module 8
Christmas Card Module 10
Collection Module 11
Changing Information 13
Inventory Module 13
Health Module 14
Address Book Module 14
Vehicle Maintenance Module 14
Investment Module 15
Christmas Card Module 15
Collection Module 16
Reports 16
Inventory Module 16
Health Module 16
Address Book Module 16
Vehicle Maintenance Module 17
Investment Module 17
Christmas Card Module 17
Collection Module 18
Inquiry 18
Address Book Module 18
File Maintenance 18
Index All Files 18
Backup of Data Files 18
Restore from Backup 19
Change Colors 19
HomeData
Introduction
HomeData is a useful database application for all families. All
families collect information to some degree about their home,
property, or other family records. Some store copies of their
documents or slips with notes in the cubby hole of a desk. Others
put receipts in a accordion files, usually stuffed full. Still
others keep their records in shoe boxes in the closet. The
information stored this way is not easily to located when needed.
HomeData's menus quickly lead the home owner to the right
information. HomeData's reports and inquiries can also be a help
in many situations - fires, thefts, medical emergencies, tax
reviews or filing taxes.
Seven database applications are available in HomeData. The menus,
with prompts on every screen and clear descriptions as well as an
on-line Help, make HomeData easy to learn and use. Anyone can
learn to use HomeData in less than an hour.
HomeData Requirement
HomeData can be installed on any IBM compatible computer with:
MS-DOS or PC-DOS, 2.0 or greater
A 5.25" or 3.5" floppy disk drive
A hard disk of any size
640K RAM memory
A printer capable of printing 132 columns of compressed print
Installing HomeData
To install HomeData:
1. Create a separate directory on your hard disk to hold the
HomeData program and data files. This directory should be
named "HOME". This directory is created by typing at a DOS
prompt: MD\HOME and pressing the Enter key (the Enter key has
a arrow to the left and is above the right shift key).
2. Once this has been done, make this your default directory.
This is done by typing at a DOS prompt: CD\HOME and pressing
the Enter key.
3. Copy all files from the program disk to this directory. At
a DOS prompt type: COPY A:*.* and pressing the Enter key.
Starting HomeData for the First Time
You should always start HomeData from within the HOME directory.
This directory contains the help files, data files and indexes
which are needed by HomeData. Starting anywhere other than in the
HOME directory will not enable HomeData to locate the files it
needs.
Start HomeData at a DOS prompt by typing: HOME and pressing the
Enter key.
The first time HomeData is started several things will happen.
First if you have a color monitor you will be asked to set the
desired colors. Press "PgDn" to accept these. You can change
these later by selecting the "Maintenance of Files" menu option.
Then a message "Setting Up Files" will appear. HomeData is
creating all the data and index files at this time. Once these
files have been completed HomeData's setup screen will appear.
HomeData needs to know your family name, address and other items
you will be using like certain printer and drive defaults. The
family name and address will appear on certain reports.
+-----------------------------------------------------------------+
| HomeData Setup |
| Family Name :_____________________________________________ |
| Street Address :_____________________________________________ |
| City :______________________ State:___ Zip:_______ |
| |
| Default Drive - where backup floppy will be : __ |
| Capacity of this drive, 360, 720, 1.2, 1.4 :______ |
+----------------------------------------------------------------+
HomeData Setup Screen
The printer defaults are needed for report preparation. Enter the
compressed print code, for Epson and IBM printers this code is
entered as "chr(15)" without the quotes. Check your printer manual
for the compressed and bold codes for your printer. For IBM and
Epson printers; Bold On is "chr(27)+'E'", Bold Off is "chr27)+'F'",
and cancel compressed print code is "chr(18)" .
Once the setup screen has been completed HomeData's logo will
appear. The logo will normally be the first screen seen when
HomeData is activated each time. This screen will appear for five
seconds. Pressing any key will bypass this built-in delay.
Menus
Each of HomeData's seven applications have similar menus. Each may
be selected from the Main Menu. The menu options may be selected
either by highlighting the option by using the up- or down-arrow.
Once the desired option is highlighted press the "Enter" key to
activate the option. As you highlight the menu options you will
notice a line at the bottom of the monitor describe the menu
option.
Another way to use HomeData's menus is to press the first letter of
the menu option. This is the fastest way to move from option to
option.
+-----------------------------------------------------------------+
| HOME DATA |
| M A I N M E N U |
| |
| Inventory |
| Family Health |
| Address Book |
| Vehicle Maintenance |
| Your Investments |
| Christmas Cards |
| Personal Collection |
| Maintenance of Files |
| |
| QUIT HOMEDATA |
| |
| << MESSAGE LINE - explains highlighted option >> |
| F1 HELP |
+----------------------------------------------------------------+
HomeData's Main Menu
For each of the seven application modules HomeData has three menus.
An application menu - similar to HomeData's main menu. The
application menu is the main menu for the application. The other
menus are the change or edit menu and the report menu.
The application menu will usually offer three choices - Add,
Change, or Reports. The first menu option will always activate the
data entry screens. The second menu option will activate the
change (or edit menu). The third menu option from the application
menu will activate the report menu.
The change or edit menu will usually offer three menu options for
how you want to select data records to change. The first option
allows you to select a single item to change. The second allows
you to do so alphabetically. In some cases a third option if
available.
The report menu list the various reports available. Again
highlight the options and view the message line for a description
of the report.
HELP
The second message at the bottom of your screen notifies you that
a on-line HELP (F1) is available. Pressing F1 at any point in
HomeData and will cause a window with a short Help message to
appear. This Help message will provide instructions what you are
expected to do at the particular point when the F1 key was pressed.
Once the Help message has been read you must either press a key (if
the entire Help message is visible) or press ESC if the message is
larger than the popup window.
Adding Data
Okay we are ready to enter data into one of HomeData's seven
modules. Highlight the module name on the Main Menu and press the
Enter key OR press the letter of the desired application. Remember
the first item in the sub-menu is the add data option. Press the
Enter key with the "Add __________" will activate the data entry
screen.
Exiting from the data entry screen. Before we add something, let's
tell you how to exit the data entry screen. You will see a message
displayed under the first data element or field of the data entry
screen. This message indicates that leaving the first data element
blank and pressing the Enter key will return you to the application
menu.
Inventory Module
The inventory module contains information about your personal
possessions. The information in entered with two major breakdowns
- category and room location. See the descriptions below.
Highlight "Inventory" if it isn't and press the Enter key. Select
Add Item by pressing the Enter key with Add Item highlighted. The
Inventory add screen will be displayed.
+-----------------------------------------------------------------+
| HOME INVENTORY DATA ENTRY |
| Item:__________________________ Category:__ Press F10 for list|
| Leave Item blank to EXIT |
| |
| |
| Description:_________________________________________________ |
| Condition: ______ Room: ________ |
| Date Acquired: __________ Cost: ________ Current Value: ____ |
+----------------------------------------------------------------+
Inventory Add Screen
Item. Enter the name of the item, i.e. Desk, Walnut Table, Bed,
etc.
Category. A list of the categories can be seen by pressing F1 i.e.
Furniture, Electronics, Appliances, etc.
+-----------------------------------------------------------------+
| HOME INVENTORY DATA ENTRY |
| Item:__________________________ Category:__ Press F10 for list|
| Manufacture: _______________________________________________ |
| Model:______________________ Serial No.____________________ |
| Description:_________________________________________________ |
| Condition: ______ Room: ________ |
| Date Acquired: __________ Cost: ________ Current Value: ____ |
+----------------------------------------------------------------+
Inventory Add Screen with additional info
The Add Make, Model, Ser.No. question will appear. If you are
adding something such as an appliance or anything that you know the
Make and Model answer this with "Y". Doing so will cause three
additional questions to be displayed asking you to enter the
Manufacture, Model and Serial Number of the item entered.
Condition. Enter "GOOD", "FAIR", or "POOR"
Description. Enter comments which will describe the item, such as
the items color, size, quantity, etc.
Room. Establish abbreviations for the rooms in your house, i.e.
LivRm, Bed1, BedM.
Date Acquired. Self explanatory.
Cost. Self explanatory.
Current value. This is important for antiques, paintings, etc.
Health Module
The health module will contain the health records of your family
members. Information collected includes immunizations, disease,
hospitalization, and other (eye, dental, drug prescriptions, etc).
Highlight "Family Health" on the Main Menu and press the enter key
to activate the application menu with three options, 1) Add
Medical, 2) Change Info, 3) Reports.
Highlighting the Add Medical option and pressing the Enter key will
cause the data entry screen to be displayed.
By leaving the name blank on the data entry screen and pressing the
Enter key HomeData will exit the data entry screen and return you
to the Main Menu.
Name: Enter the first name of the family member for which the data
is being entered.
+-----------------------------------------------------------------+
| ADD TO FAMILY HEALTH RECORD |
| Name:_______________________________________ |
| Leave name blank to EXIT |
| Medical Information - shots, surgery, illness |
| Date _____________ |
| Shots __________________________ |
| Disease __________________________ |
| Surgery __________________________ |
| Other __________________________ |
| Medical facility or doctor ___________________ |
| Remarks _______________________________________ |
+----------------------------------------------------------------+
Family Health Add Screen
Date: Enter the date the situation occurred.
Shots: If the family member received an immunization enter the name
of the immunization. Leave this blank if not applicable.
Disease: If the situation is a disease enter the name of the
disease. Leave this blank if not applicable.
Surgery: If the situation is surgery enter the name of the surgery.
Leave this blank if not applicable.
Hospitalized: If the member is hospitalized enter the reason.
Leave this blank if not applicable.
Other: Enter other health related items, i.e. eye check up, dental
activities, prescriptions (be sure to enter instructions in
remarks).
Medical Facility or Doctor: Enter the doctors name. If unknown
enter where the hospital or medical facility treatment was
received.
Remarks: Expand on the situation, where or how it happened.
Address Book Module
After highlighting the "Address Book" on the Main Menu the
application menu will appear. Enter data by highlighting the Add
New Family option and press the Enter key. The data entry screen
will be displayed.
After adding the last and first name HomeData will check to see if
the person has previously been entered. If so, a message will
appear indicating that this person "exists in database", otherwise
it will allow you to proceed.
All items collected in this module are self explanatory except the
+-----------------------------------------------------------------+
| ADDRESS BOOK - DATA ENTRY |
| |
| Last Name:_____________________ First:______________ Init:__ |
| Leave last name blank to EXIT |
| Street :____________________________ City:________________ |
| State :___ Zip Code: ________ |
| |
| Telephone - Home:___________ Work:____________ Fax:_________ |
| Relative?: ___ Remarks :_____________________________________ |
+----------------------------------------------------------------+
Address Book Add Data Screen
Code. You may use this code to personalize your address book even
further. Example "F" for friends, "C" Church, "B" business
associates or any other code you create. Establish a code from
club members. Up to 5 single letters may be used at any one time
for this code. However, do not use the same code for more than one
type. An example: Entering the following code - TCF may represent
T for Train Club, C for Church and F for friend, but C could not be
used for both Church and Community.
Vehicle Maintenance Module
The vehicle maintenance module contains the information about each
vehicle you own. It also contains the maintenance information for
each vehicles. Selecting the "Add Vehicle" option will activate a
submenu from which you can decide whether to add basic information
about each vehicle - date acquired, year of vehicle, cost, make and
model or vehicle maintenance.
When you add the basic information about a new vehicle the first
thing is to assign it a vehicle number. This number is important.
During this option HomeData checks to see if the number has been
already entered. If it has, you are informed to use the edit
(change info) to access a vehicle with that number, otherwise
select this option again and use a different number. Leaving the
number blank will return you to the application menu.
The second menu option "Vehicle Maint." is where the vehicle
maintenance information is entered. First enter the vehicle
number. If the number entered doesn't exist a message will direct
you to enter the vehicle first. Leaving the vehicle number blank
will exit the data entry screen. The data entry screen for
maintenance is self explanatory - repair date, cost of repairs and
a narrative field to discuss the type of repairs made.
Investment Module
+-----------------------------------------------------------------+
| ADD AUTOMOBILE HISTORY |
| |
| Automobile No.: ___ Date Acquired:__________ |
| Leave auto. no. blank to EXIT |
| Year of Vehicle: _____ cost:________ |
| Make: ____________________ Model:__________ |
+----------------------------------------------------------------+
Automobile History Add Screen
+----------------------------------------------------------------+
| ADD VEHICLE MAINTENANCE |
| |
| Auto Number: _____ |
| Leave auto number blank to EXIT |
| Repair Date: ________________ Cost Repairs:_____________ |
| Repairs : ________________________________________________ |
+----------------------------------------------------------------+
Vehicle Maintenance Add Screen
Press the Enter key when the "Add Investment" is highlighted to
bring up the data entry screen. Leaving the Investment Name blank
and pressing the Enter key will exit you from the data entry
screen.
+-----------------------------------------------------------------+
| ADD TO INVESTMENT RECORDS |
| |
| Type of Investment : ____ Press F10 for list of types|
| Leave type blank to EXIT |
| Investment Name :____________________________ |
| Account Number :____________________________ |
| Date of Transaction :______________ |
| Acquired/Sold? :___ Y for Acquired, N for Sold |
| Type Acquisition |
| Dividend :___ Capital Gains: ___ |
| Number in transaction :________ Total Cost : _____ |
+----------------------------------------------------------------+
Investment Add Data Screen
Investment Type. Pressing F10 will display a list of the
investment types. Typical of these types are MF for mutual fund,
ST for stock, RE for real estate. If none of the types listed fit
your particular need you can add one. HomeData will check your
entry against existing investment types. If it does not find a
match it will ask if you want to add it. An affirmative answer
will add it to the list.
Investment Name. This is the name of the stock, mutual fund or
other investment types. Examples: Energy Fund, IBM stock, 123
Main St.(a real estate investment), Winter Oil by Rembrandt (a
painting).
Account Number. If an account number has been assigned enter it
here otherwise leave this empty by just pressing the Enter key.
Date of transaction. Enter the date of the purchase or sale of
this item.
Acquired/Sold. If the investment was purchased enter a "Y" for
yes. If, however, it was sold enter a "N" for no.
Type Acquisition - Dividend. If the purchase was by reinvesting
dividends and capital gains, two records must be entered - one for
dividend and the other for capital gain. Enter a "T" for one or
the other but not both. If a "T" (for true) is entered the capital
gains is bypassed. Enter a "F" (for false) for dividend to be able
to enter capital gains.
Number in transaction. Enter the number bought or sold in this
transaction. Up to three decimals places may be entered.
Total Cost. This is the total price paid or received for this
transaction.
Christmas Card Module
Selecting the Add New Family option will bring up the ADD TO
CHRISTMAS CARD LIST screen. Leaving the last name blank will exit
you from this data entry screen. All data elements are self
explanatory.
+----------------------------------------------------------------+
| ADD TO CHRISTMAS CARD LIST |
| |
| Last Name: ______________________ First: ___________________ |
| Leave Last Name blank to EXIT |
| Street : _________________________________________ |
| City : ___________________________ State: __ Zipcode: _____|
| Year: _______ Received from: ____ Sent to: ____ |
+----------------------------------------------------------------+
Christmas Card Add Screen
When entering a new family HomeData assigns a code. This code
allows you the ability to check through several years of data so
you may want to record it but it is not necessary.
Collection Module
When selecting the Add to Collect. for the first time the
Collection - Set Up screen will appear asking for the type of your
collection (i.e. book collection, slide collection, stamp
collection, etc). You will then be offered the opportunity to
customize four fields specific to your particular collection. In
addition to these four customized fields HomeData has four standard
fields. You should not include the four standard fields in the
four you will customize. The four standard fields are - date
acquired, cost, condition, and description.
+----------------------------------------------------------------+
| COLLECTION - SET UP |
| Type of Collection: (example train, stamp, coin) _________ |
+----------------------------------------------------------------+
Collection - Set Up Screen
The first and second customized fields are important. HomeData
will use these for indexing or keeping your collection in a
particular order. The indexes are used to access the right data
when editing or reporting. These two fields should contain the
most important attributes of your collection. Example: A book
collection would have Title and Author; a baseball card index might
have Player and Team, a stamp collection might have Value and
Country.
+----------------------------------------------------------------+
| You may set up 4 variables for your collection |
| Example item, category, publisher, artist |
| Variable 1 *:_______________________________________ |
| Variable 2 *:________________________ |
| Variable 3 :________________________ |
| Variable 4 :________________________ |
| * Indexes on these two variables |
+----------------------------------------------------------------+
Customizing Collection Data Fields
In selecting the attributes of your collection note that the first
field is 25 characters long. The other three are 15 characters
long. So plan to use the first field for the longest attribute.
The following is an example of the Collection data entry screen for
a book collection.
It is recommended that after customizing your collection you enter
several records. Then use the edit or the report menu to retrieve
the data to see if you liked the way you customized your
collection. If you don't like what you did it is possible to
change it. This is done by erasing file which HomeData creates
with your customization. Because this erases what has been done
+----------------------------------------------------------------+
| ADDING to Your ___Book___ COLLECTION |
| Title: ______________________________________ |
| Author:__________________ Subject: ___________________________|
| Publisher:__________________ |
| Date Acquired: __________ Cost: _________ Condition: ______ |
| Description:_________________________________________________ |
+----------------------------------------------------------------+
Collection Add Screen (for book collection)
you don't want to loose more than a few records. If you added
several hundred and then decided to change you would have to enter
all the information for each record over again. Use the DOS
erase/delete command and erase the file named "COLLECT.MEM". This
can be done as follows:
1. Exit HomeData
2. While at a DOS prompt (C:>) change directory to the Home
directory. Type--->CD\HOME
3. Check to see if you are in right directory. Type--->DIR
COLLECT.MEM
4. If COLLECT.MEM is listed by this directory request:
type--->DEL COLLECT.MEM
5. If COLLECT.MEM was not listed in the directory request
repeat step 2 and 3 above. If it still is not listed,
possibly you copied HomeData into a directory other than Home.
If so substitute the name you used in place of HOME in step 2.
Changing Information
Inventory Module
This option can be used to correct previously entered items. You
have moved an item from one room to another or recognized you
entered the wrong information. This option can also be used as a
simple inquiry to check on a single item without running a report.
After selecting the Change Info option from the application menu,
a second menu is displayed. This menu provides three editing
options - 1)Single item, 2) Alphabetical editing, or 3) editing of
Categories.
Single item. If you choose to edit a single item, you will be
asked to enter the specific item to locate. It is important to
enter the item spelled exactly as first entered. Otherwise you
will get a message that the item was not found. If the item is in
your database a screen nearly identical to the data entry screen
will be displayed. A edit menu will be displayed under the data
entry screen.
+----------------------------------------------------------------+
| (E)dit (D)elete (N)ext (P)rior (Q)uit |
+----------------------------------------------------------------+
Edit Menu
This edit menu will occur in most modules. Press one of the five
letters depending on what you want to do. Pressing an "E" will
allow you to change the information on the item displayed above the
menu. To delete the displayed item press "D". If there are more
than one item press "N" to advance to the next one or "P" to return
to a previous item. To quit the edit and return to the main menu
press "Q".
If you choose to delete a record a message will be displayed before
going back to the main menu indicating that the records have been
deleted.
Alphabetical editing. It is hard to remember exactly how you
entered each and every item. Did you enter the item "Table, wood"
or "Table" or "Table with 6 chairs"? Selecting the alphabetical
option and the letter "T" would get all these plus any other item
beginning with "T". The edit menu described and displayed above
allows selective editing, deletion, or movement in the database.
Editing the inventory categories. Select the third edit option to
edit the categories displayed by the F10 key. It may not be
necessary to use this unless you misspelled the entry or have
decided to change it for some reason.
Health Module
This option can be used to correct the medical information
previously entered. It may also be used as a simple inquiry to
check on a single person without running a report.
After selecting the Change Info option, a second menu is displayed.
This menu provides two editing options - 1) Single Person, and 2)
Alphabetical editing.
Single Person. If you choose to edit a single person, you will be
asked to enter the person's name. It is important to enter the
name spelled exactly as first entered. Otherwise you will get a
message that the person was not found in the database. If the
person is found in your database a screen nearly identical to the
data entry screen will be displayed. A edit menu will be displayed
under the data entry screen.
Alphabetical editing. Selecting this option will allow you go
examine all records of persons with names beginning with the same
letter. Enter the first letter, example pressing an "H" will get
all records for Harry, Harold, etc.
Address Book Module
Choose the single person change option if you know the person name
as previously entered. This option can be used to correct data
about a person previously entered. It may also be used as a simple
inquiry to check on a single person without running a report. If
the name provided is not located a "does not exist in database"
message will appear. If you know the person is in the database you
either misspelled it or it was entered differently.
Use the edit menu to perform the desired action - edit, delete,
review the next record, review the prior record or quit.
Choose the alphabetical option and indicate the beginning letter of
the last name. An alternative to this is to start at the beginning
of the file and look at each record. This could take some time
especially if you have entered hundreds of persons. The edit menu
works exactly as discussed previously.
Vehicle Maintenance Module
The first edit option will change the basic information about a
single vehicle. This would only be necessary if the information
was entered incorrectly. It may, however, be used as a inquiry
about the vehicle without running a report.
The second edit option will allow review and editing of the
vehicle's maintenance records. Begin by entering the vehicle
number. From the edit menu select what you want to do - edit,
delete, examine the next record, move to an earlier record or quit.
The edit screen is exactly like the data entry screen.
Investment Module
Investments may be edited one of three ways. First is by editing
a single investment. Enter a investment name. If you entered a
valid investment name the edit screen will be brought up with
information displayed. This screen is just like the original data
entry screen. At the bottom is the Edit Menu as discussed earlier.
You may (E)dit, (D)elete, view the (N)ext record, view the (P)rior
record or quit. See Adding Data to understand the data element
requirements. If the investment is not found select the next
method of editing, alphabetical. Entering the first letter of the
investment will bring up all investments beginning with that
letter. The third way is to edit by investment types, i.e. all
mutual funds.
The Changing Information menu also permits the editing of
investment types. This is necessary only if you want to change one
or delete one from list. Entering the investment type code allows
the description to be edited. A edit menu is present with same
choices as in other editing.
Christmas Card Module
As with the other modules there are several ways to edit and change
information. The first way in the Christmas Card module is to edit
via the individual code assigned by HomeData. Don't despair though
if you have forgotten this number. If the number is not known then
just enter the person's name.
+----------------------------------------------------------------+
| To Edit: either enter individual code, if known, or name |
| Code:____ Last Name: ___________________ First:________________|
+----------------------------------------------------------------+
Christmas Edit Request
A second way to edit is to select the alphabetical option and enter
the first letter of the last name to be edited. The first person
with this letter is displayed with the edit menu below the data
screen. Press "N" (next) until the person you want to edit
appears.
The Update Sent/Rcd option allows a way to enter your entire list
for a specific year without having to bring up each person/family
record and make the change. Select this option and enter the code,
if known, or the person's name and answer the questions - year,
received from, or sent to. This option will save several key
strokes for changing each person. As with other data entry,
leaving the code and last name blank will exit this edit screen.
Collection Module
If you try to edit your collection prior to customizing your
collection an error message will occur "Use Add item FIRST".
The edit options will be displayed with your first two field names
displayed. The first option allows you to change information for
a single item using the first variable defined. Remember this was
the longest field and the search item must be entered exactly as
first entered. This will be hard to duplicate. Don't despair as
you can use the third option to edit by giving the first letter of
the item.
The second editing option will search for an item based on your
second variable.
Reports
Inventory Module
There are four reports available in the inventory module. Your
inventory can be summarized by room, by category or a alphabetical
listing. Be sure your printer is on. Highlight the type of report
desired and press the Enter key.
A copy of each of these reports should be kept in your safe deposit
box should a fire or theft occur. These reports can be used to
verify your ownership with your insurance company. Data, such as
make, model, and serial number, will be helpful to the police if a
theft has occurred.
Health Module
Two reports are available in the Health Module. First is a summary
report for a single person. After designating the person all
health situations recorded in the database will be grouped by
immunization, surgery, disease, etc. The second report is a Shot
(immunization) Record for a family member. Be sure your printer is
on before activating the report menu.
Address Book Module
Two reports and two label options are available. The first option
is for a complete alphabetical listing of all persons entered in
the database. Option two allows you to print address labels for
each person in the address book. You may use three different types
of address labels:
One label across - 3 1/2" x 15/16"
Two labels across - 3 1/2" x 15/16"
Three labels across - 2 1/2" x 15/16"
When printing address labels be sure your printer is on and the
labels aligned. HomeData will print two lines of test labels to be
sure your labels are aligned. The printer will pause while you
adjust them. After adjusting them press any key to have the labels
printed.
The second report is a listing of persons by your personalized
code. If you have a code "C" for Church, entering a "C" when asked
for the "Code for List?". This will list everyone in your database
that has a "C" in this code. Run this report again for other
codes.
The second address label will print address labels for a specific
code. Again enter your personalized code. If "C" was entered
address labels for everyone person in the database with a "C" in
the code will appear on an address label.
Vehicle Maintenance Module
There are two reports in this module. The first is a complete
summary for a particular vehicle. Enter the vehicle number and a
report summarizing the basic information and maintenance records
will be printed. The second report is a similar report but for all
vehicles.
Investment Module
There are four reports available in this module. The first is a
complete summary for one specific investment. After entering the
investment a account number will be displayed. If it is correct,
confirm it, otherwise enter the account number so HomeData can
summarize the investment in a single account.
The second report is a summary by investment type, i.e. all mutual
funds, all stock, all real estate. The third report is a annual
summary for all investment for a single year. And the last report
is a summary of all data entered in HomeData.
Christmas Card Module
There are three report/label options available for the Christmas
Card Module. First is a list of persons you sent cards to, while
the second report is a list of those persons you received cards
from. The last option is the printing of labels for those persons
you will be sending cards to.
After selecting either of the two lists, reports one and two, you
must enter the year the report is to cover. This allows you to
check back several years. Be sure your printer is on.
Labels will be printed either 1, 2, or 3 across. Select the label
type and have your printer on with labels aligned. HomeData will
test print two lines after which you can readjust the labels.
Collection Module
There are two reports for this module. The first report is an
alphabetical listing by the first variable, while the second report
is an alphabetical listing by the second variable. If you were
customizing a book collection and choose Title for variable 1 and
Author for variable 2. The first report would be a listing of
titles in alphabetical order. The second report would be a listing
of authors in alphabetical order.
Inquiry
Address Book Module
A special inquiry is available in the Address Module. Often a
person only wants to know someone's telephone number. Selecting
this option and entering their name will display their home and
work telephone numbers.
File Maintenance
Index All Files
There may be times when are wanting to edit an item. However
something different is displayed. Or you get an error message that
the item was not found and you are positive it has been entered.
Or you print a report but only a few items are printed. Or the
report is completely blank except for the headings. In these
incidents the index may have become corrupted. Should this occur
you should reindex the files. The indexing option of the File
Maintenance menu has several options. You can index All
Applications at one time or you can select the particular modules
you are having problems with. It this doesn't correct your problem
the actual data may have become corrupt. See Backup and Restore
sections immediately following.
If the on-line HELP become corrupted the only way to index HELP is
to select All Applications.
Backup of Data Files
It is highly recommended that you backup your data files on regular
basis. You should backup data after every data entry session. If
the situations explained above in the index all files section
occurs and the reindexing doesn't correct your problem it is quite
possible that the data itself has become corrupted. You are saved
from having to reenter your entire data file if you have a backup
file.
Highlight Backup and press the Enter key. HomeData will display a
list of all modules and All Applications. Select the module (or
all modules) and press the Enter key. Be sure you have your Backup
Disk in your default (primary) drive. HomeData will prompt you to
place your disk in the drive. It is recommended you have a backup
disk for each module. A message will be displayed indicating that
the backup is taking place.
Restore from Backup
Restoring data is just the opposite of backing the data up.
Restore takes data from your backup disk and restores in on your
hard drive in the Home directory. As with indexing and Backup you
will be given the option to restore all files or those from a
single module. After highlighting the module you will be asked
"Are you Sure? Data on Drive C" will be replace data here! (Y?N)".
If your data on your hard drive has become corrupted you want to do
this so answer "Y". If, however, you selected this by mistake,
press "N" to return to the File Maintenance menu.
If you restore data you must reindex the files, otherwise you are
using the old indexes.
Change Colors
Select this option off the File Maintenance menu to change the
color. The codes you entered when you originally setup HomeData
can be changed.
+----------------------------------------------------------------+
| SET COLORS |
| |
| TEXT BACKGROUND |
| Menu current 1 current 4 |
| Data Inputs current 2 current 5 |
| Display Old Data current 0 current 2 |
| All Message Prompts current 9 current 1 |
| To accept these press PgDn. You can change these later |
| |
| COLORS AVAILABLE |
| 1. Blue blue 6. Red red |
| 2. White white 7. Magenta magenta |
| 3. Green green 8. Black black |
| 4. Cyan cyan 9. Yellow yellow |
| 5. Brown brown 0. Gray gray |
+----------------------------------------------------------------+
Change Color Screen
The default colors are displayed in the change color screen. The
current color selection is displayed for Text and Background. You
may change to any of the colors displayed in the lower half of the
screen. The changes will take place upon completing the last
color.
You may modify four colors - menu colors, the data input colors,
the display of old data and message prompts. If you don't like the
colors you changed then change again. If you would like to have
the defaults redisplayed erase the "COLORS.MEM" file and HomeData
will replace the defaults.
==================================================================
While most of this program and manual are self explanatory, should
you have questions or need additional support call Advanced Data
Solutions at (703) 743-4910 for support. Advanced Data Solutions
is available to customize HomeData to meet your needs.
Advanced Data Solutions
15 Springcrest Drive
Luray, Va. 22835
